Problems with time management can often be traced to tendencies of human nature.
Egos, desire to please, fear of offending, ambition, perfectionism and inability to say “no” affect arriving at meetings on time, meeting project deadlines and adhering to schedules.
When we are asked a question or answer the phone with only minutes remaining before we should be leaving for another appointment, why do we take the time to respond? Is it because we want to “please” the person or are afraid they won’t like us? If an employee comes into our office immediately prior to your departure to a meeting, do we take the time to talk because we want people to know we are “in charge”, or no one else can discuss as thoroughly as we can?
Contemplate situations when this happens to you. Think about your motivation for taking time to answer a question or problem that could have waited or could have been referred to someone else. Is it really something that can’t “wait” or be referred to another knowledgeable staff member? Or do you like getting to meetings late because you think it makes you look important or are not respectful of the time of others?
Good time management is a choice and is in your control. Situations don’t have to control you. You have a choice in how you respond.
Patterns of how we use time are engrained. Unlearning old habits and learning new ones is difficult. Developing a new way of thinking takes time and effort. When you see results and benefits and begin to “like it”, you are on your way.